Article 1: Definition of Personal Information
In this policy, “Personal Information” refers to information that can identify a specific individual, such as name, address, telephone number, email address, work history, educational background, qualifications, and desired working conditions.
Article 2: Purpose of Collecting Personal Information
Our company collects Personal Information for the following purposes:
- Providing job vacancy information and matching support to job seekers.
- Introducing human resources to recruiting companies.
- Conducting interviews, selection, and employment support operations.
- Post-employment follow-up.
- Surveys and analysis for service improvement.
- Compliance with laws and regulations (e.g., Employment Security Act).
Article 3: Scope of Information Collected
The information collected by our company includes the following:
- Basic information: Name, address, telephone number, email address, date of birth, gender.
- Background information: Educational background, work history, possessed qualifications, desired job type, work location, and salary conditions.
- Other: Resumes, CVs, interview records, placement history, and evaluation information.
Article 4: Use of Personal Information
Acquired Personal Information is used within the following scope:
- Matching job seekers with recruiting companies.
- Providing information to recruiting companies (with the individual’s consent).
- Interview, selection, and employment support operations.
- Checking on post-employment status and providing support.
- Service improvement and statistical analysis (limited to anonymized information).
Article 5: Provision to Third Parties
Our company will not provide Personal Information to third parties, except in the following cases:
- When the individual has given consent.
- When required by law (e.g., requests from courts or administrative bodies).
- Provision to outsourcing partners (e.g., system management companies, document delivery services).
- Provision to the referred company (when consent has been obtained).
Article 6: Personal Information Management System
Our company takes the following safety management measures:
- Access Restriction: Only assigned personnel can access the information.
- Technical Measures: SSL encrypted communication, firewall, etc.
- Organizational Measures: Appointment of a Personal Information Management Manager, regular audits.
- Education and Awareness: Implementation of Personal Information Protection training for employees.
Article 7: Requests for Disclosure, Correction, or Deletion
Upon request from the individual, we will take the following actions:
- Notification of the purpose of use.
- Disclosure, correction, addition, or deletion.
- Suspension of use or suspension of provision to third parties.
However, we may not be able to comply in the following cases:
- Information that is required to be retained by law.
- Records necessary for business operations.
Article 8: Compliance with Laws and Continuous Improvement
Our company complies with the “Act on the Protection of Personal Information” and other relevant laws such as the “Employment Security Act,” and strives for continuous review and improvement of our Personal Information protection system.
Article 9: Changes to the Privacy Policy
This policy may be revised in response to amendments to laws and changes in business content. Revisions will be announced on our company website and shall take effect from the time of posting.
Article 10: Contact Point
For inquiries regarding Personal Information, including requests for disclosure, please contact us at:
Keisho Co., Ltd. Paco Building 3F, 1-6-9 Fuchucho, Fuchu City, Tokyo 183-0055, Japan TEL: 042-352-0763 Hours: Weekdays 10:00 – 17:15 JST